The Department of Radiology and Medical Imaging at the University of Virginia is seeking a Fellowship Programs Administrator to support the operational, compliance, and administrative functions of seven graduate medical education (GME) fellowship programs, including three ACGME-accredited programs. This position plays a key role in ensuring program integrity, regulatory compliance, and smooth coordination across institutional and external stakeholders.

Key Responsibilities:

Program Administration & Compliance:

• Coordinate day-to-day operations of multiple fellowship programs in collaboration with Program Directors and the Medical Education Team.
• Ensure compliance with ACGME accreditation standards and institutional policies by maintaining accurate records, preparing reports, and supporting audits.
• Manage program data and workflows using New Innovations, including rotation schedules, duty hours, and evaluations.

Recruitment & Onboarding Support:

• Coordinate recruitment activities for fellowship trainees and clinical instructors, including interview scheduling, candidate communications, and documentation tracking.
• Support onboarding and offboarding processes by ensuring timely completion of credentialing, licensing, and required training documentation.
• Collaborate with internal offices (School of Medicine, Clinical Staff Office, UVA Medical Center) to ensure all clinical instructors meet requirements for privileges and certifications.

Stakeholder Coordination:

• Serve as a liaison between the department and entities such as the School of Medicine, UVA Clinical Staff Office, Graduate Medical Education Office, and external accrediting bodies.
• Prepare and process visa documentation for incoming international trainees.
• Support the ABR Alternative Pathway by coordinating documentation for International Medical Graduates.

Educational Program Support:

• Help coordinate the monthly Career Exploration Program for 3rd Year Medical Students.
• Assist with onboarding processes for observers and mentees participating in departmental educational activities.